Board meetings are crucial to the success of any organization regardless of whether they serve as a forum for strategic decision-making or provide a framework for governance. But regardless of their importance, the effectiveness of board meetings is usually restricted by the way in which they’re managed.

A strategic approach is essential to ensure a successful board meeting. This will ensure that each meeting is positive and leads to meaningful discussions. A flexible agenda that is focused on the most important topics and allocates enough time to each item of discussion is a good place to start.

Alongside setting clear objectives It is also crucial to ensure that all board members have access materials for the board and are properly prepared prior to the meeting. This will help make meetings more productive. Finaly, the preparation of accurate and concise minutes that record discussions and decision-making while including action points with time frames are vital elements to a successful board meeting.

By limiting the time spent on routine reports and items, you can spend more time engaging in powerful discussions. A good rule of thumb is to spend less than 25 percent of the time on routine or reporting issues.

Distracted by topics which do not directly impact the company’s goals The board could be wasting time and cut down the time available to strategic planning and thinking. To avoid this some boards have parking spaces at the end of the agenda to put any items that aren’t considered priority into future meetings.