In a time when data security breaches are a constant concern numerous companies use virtual data rooms to store sensitive information. The aim is to share confidential business documents with key stakeholders such as lawyers, investors and other professionals, while ensuring security measures are in place to safeguard against uninvited viewing or downloading and malicious external attacks. The problem is that these are much more complex to handle than the simple file sharing tools provided by email, Google Drive, or Dropbox and require the highest level of security that is equal to the risk of sensitive information getting into the wrong hands.

When selecting a data storage facility to store sensitive information companies should look at the level of security it provides, including permission settings, auditing features watermarking, as well as other features that help to keep information from being leaked and other threats. Also, it should consider the record and expertise of the provider in developing secure online document management solutions that protect sensitive information.

A virtual data room should also have the capability of removing documents containing sensitive information. It is not unusual that documents for business to contain sensitive or confidential data. However, removing this information manually from every document could be laborious and increase the risk that sensitive or proprietary information will be missed. A good data room will also permit you to export documents to a virtual dataroom without losing encryption security.