Online board meetings can be a valuable tool to make effective decisions. If they aren’t well run, they can lead stagnation and low levels engagement. Follow these simple tips to energize your virtual meetings and increase your productivity.

Distribute the agenda prior to the meeting with all participants to ensure everyone knows the topics to be discussed. Consider asking your group to be able to watch the meeting from an area that is calm and free of distractions. Also, you can ask your participants to use your software’s «raise hand» function software for corporations when they want to speak, in order to avoid rambling and not getting the message.

Establish a maximum time limit for each topic in order to keep the discussion focused on important topics. This allows everyone to participate and stops the discussion from going off topic or causing distractions for others. Encourage your board members to turn off their microphones while not speaking in order to block out background noises like children, pets and colleagues.

Finally, try to conclude the meeting at a reasonable time as this will show respect for the other board member’s time. It is also a good idea to send the minutes as soon after the meeting is over. It is also beneficial to streamline the process of recording and disseminating minutes by using the built-in features of the software you use to manage your board such as inline task delegation.

This will ensure that everyone is on the same page in regards to the discussion and what needs to be done between meetings.