Some documents are given the label of important and sensitive as they contain information that could cause effects in the event of a security breach, like personal information such as health and wellness records or economical transactions. In the past, these papers had to be exchanged through physical methods, requiring an array of key individuals including executives and accountants to lawyers and even internal and external employees — to travel to the same location simultaneously to review them. It was an inefficient and costly process, as well as polluting to transfer documents that were vulnerable to theft and unauthorised access.

With remote work on the rise and B2B buying becoming increasingly online-based sharing digital documents has become a crucial element of business processes. While this is a great convenience but it also comes with dangers. The majority of business owners are unaware of the dangers.

Cybercriminals can intercept emails, and use the information for identity theft and other criminal activities. It’s also hard to track who has viewed or edited documents that were sent via email.

A secure document exchange is a wonderful method to share files with customers, while keeping track of who visited them and modified them. These tools are made to meet various laws regarding data protection and provide a comprehensive audit trail, allowing users to trace any possible issues back to the source. Additionally, they can help businesses avoid penalties connected with data breaches – which can seriously damage their reputation and the profitability of their business.