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The minutes of the board meeting are a crucial task that requires great attention to particulars. The accuracy and clarity of minutes of meetings is vital to be able to refer back to them in the future and legal compliance. It can also shield the company from liability issues that may arise if it does not have accurate records.

To be a good minutes-taker, make sure you prepare a template well before the board meeting starts. This will help keep you organized and focused throughout the meeting. This will enable you to make notes quickly and ensure that any supplementary documents, such as handouts and reports are included in the minutes of the meeting. Also, you should have a backup note-taking device to use in the event that your battery is not fully charged or you face other issues.

When recording the discussion during the board meeting, it is important to listen carefully and note the most important aspects of each topic being discussed. If you’re having trouble keeping the discussion on track you can ask other members to repeat their remarks or stop to record their thoughts clearly. Also, make sure you record the votes as well as who is for or against each motion. In addition, identifying the names of those who are absent or late is an essential aspect of the minute-taking process.

The minutes must be distributed to all members of the board by the minute taker after the meeting. This could be through mail, hardcopy or through the board portal software.