A well-written report on the board will help a committee effectively communicate with the board. To create effective reports, it is important to carefully consider the best way to structure and present the report to ensure that board members have all the information they need to make the best decisions for the organization.

While preparing a report for the board can be a challenge for those who aren’t familiar with it, with the right method, it is possible to write engaging and informative committee reports that will aid in making informed decisions and provide effective oversight. Here are a few of the essential elements to keep in mind when writing a report for the board.

1. Make clear the reason for your report, according to Barbara Anderson, non-executive director and chair on four boards. This is vital to the success of a written report for boards and will tell your readers that you are writing to ask for their input, inform them or request a decision.

2. Avoid excessive jargon and technical language and be sure of the meaning of the information you are sharing. Board members are busy and will review your report prior to the meeting to formulate their questions. They should be able to absorb the information quickly.

3. Provide a clear analysis and interpretation of the data you present. Data alone does not convey a story. It must be supported by analysis and interpretation to make the numbers meaningful. This will help your board members comprehend the advantages and threats facing your company.

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