A virtual data room (VDR) is an online secure platform for sharing, storing and reviewing documents. They’re often used to conduct due diligence or for fundraising and offer granular access permissions and version control.

To get the most value out of the benefits of a VDR requires having an understanding of the type of data you’ll be uploading and how it will be organised. Start by laying out your intended outcome, for instance an investment recommendation, then look backwards to determine what kinds of data might be needed http://www.dataroominfo.org/how-much-does-it-cost-to-buy-a-small-company/ to achieve your purpose.

You’ll need to prepare a comprehensive directory of all the documents you’re likely to be sharing and distributing, including legal documents such articles of incorporation as well as shareholder agreements and intellectual property filings and operational information such as customer lists, supplier contracts and employee handbooks. You should also include any market research reports or analyses of competitive trends you’ve conducted. Don’t forget to include any personal statements from customers about their experience with your brand.

It’s also helpful to have a section for Q&A where investors can ask questions or leave comments. This helps keep the conversation in focus. It’s important to choose the right tool with advanced commenting features. This will allow you to create notes on documents with no other users having access to them, and create a central discussion space to communicate.

Use a solution with an activity log so that you can keep track of the access to your data and ensure that everyone is adhering the guidelines for handling files. Consider using watermarks as a way to reduce the risk of document loss and accidental alteration. It is also possible to provide training materials that are simple to use to help new users become familiar with the platform.