There are a variety of board room software options available on the market that can streamline each step of the meeting, from preparation to execution and follow-up. But the best choice for every organization will depend on their needs and goals. Whatever platform you choose, a few key features are crucial to success.

The most critical feature is security of the board portal, which ensures privacy and secure storage of documents. Board management systems must be user-friendly and include a variety of collaborative tools that improve collaboration and decision-making.

This includes tools for meeting coordination and scheduling such as calendars or automation tools that allow board members to know each their availability. Additionally, meeting agenda and minute-building tools make it easy for administrators to prepare meeting materials and give directors access to digital information.

Also, consider features such as online chat and video conferencing, discussion, and real-time editing of documents. These tools facilitate participation and collaboration in meetings, and later in follow-up conversations with directors.

Furthermore, board management software that allow for eSignature and voting permit directors to sign resolutions and complete surveys or self-assessments as well as run polling at the end of the meeting. This eliminates the necessity for paper-based processes and allows boards to adhere to security standards while minimizing their impact on the environment.