Remote meetings are an integral component of collaboration, particularly for teams that are distributed. However, they are less efficient than in-person meetings if you don’t follow the right meeting etiquette. However, many of the same methods that help make meetings more productive and fun in person can be applied to virtual meetings. Here are 13 suggestions from Forbes Coaches Council members on how to organize an effective remote meeting

1. Use an agenda.

To avoid being lost in the conversation, start your meeting with an agenda that is clear. If you are able, draft an agenda with input from the participants and then present it first.

2. Encourage everyone to speak out.

In online meetings, certain participants may be reluctant to participate due to concerns about being a distraction or getting interrupted. To combat this, think about making use of a conference call that has a specific microphone and camera. This will help to block out background noises and also amplify everyone’s voice equally. Make sure to ask questions or comments http://www.boardmeetingonline.net/secrets-of-running-successful-remote-meetings at end of the conference to ensure everyone in the room is heard.

3. Make sure you focus on action items and follow-up.

A lot of meetings end with a vague list of actions and no clear follow up plan. To avoid this, establish how actions will documented and followed up at the beginning of a meeting. Then, you can review the outcomes at the conclusion. You can also set up one-on-one follow-up sessions or a group session with a realistic timeline.